VACANCY FOR A HUMAN RESOURCES ASSISTANT AT IFRC

 The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 192 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.


Job title: Human Resources Assistant

Employment type: 9 months

Location: Abuja, Nigeria.

Deadline: 21-03-2021.

Vacancy No: IFRC04956.


Job Purpose

To provide timely, effective and pro-active administrative and operational support to the HR department.

To provide on-going data entry consolidation in the HR Department.

To support the IFRC team of the West Coast Delegation with all administrative tasks related to both national and international staff.


Job Duties and Responsibilities

Support to HR department:

Draft and edit routine correspondence and other documents issued by the HR department to ensure maximum clarity, conciseness, and quality.

Creating and maintaining a calendar of records of key dates with regard to periods of probation, renewals or extension of contract and performance appraisals prior to confirmation to ensure that these are attended to in time.


Recruitment, Selection, Placement and Exit

Organize briefing and debriefing programs for new and departing staff.

Assist in recruitment process – CV download, longlisting, references and due diligence checks.

Keeping records of internship program.

Support HR colleagues in shortlisting received applications as directed.

Schedule interviews, tests and support with logistics on day of the interviews

Check references by email and by phone, ensuring that they meet the stipulated requirements.


Data entry and HR systems:

Ensure timely and accurate handling of recurring data entry and consolidation tasks in SAP and other HR systems.

Support the production of regular reports from the various systems in use in HR (Performance review, Learning Platform, SAP, e-recruitment tool, etc.)


Record management:

Preparation and maintenance of staff files and other HR related documents

Administering and tracking leave records maintenance and monthly verification

Prepare all new staff files and maintain the existing staff’s files.

Maintain a database of all staff information, documents, expiration dates, etc. and follow up with the appropriate people to get any missing documents or information.


Knowledge, skills and languages:

Good knowledge of HR Systems (SAP preferred) - Required

Good understanding of HR functions and best practices. - Required

Ability to work well under pressure and meets tight deadlines. - Required                

Ability to accurately follow instructions. - Required

Discrete and respect confidentiality- Required     

Excellent organisational skills and a good understanding of the need for effective administrative systems- Required                

Excellent computer skills (MS Office)- Required.


Experience:

1-2 years HR or administrative experience- Required                     

Registered with a professional HR Body (CIPD, CIPM or SHRM- Preferred

Experience and understanding of Federation systems. Preferred.


Application Method:

Click here to apply online

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