VACANCY FOR A SECRETARY AT GCL HUB

 GCL HUB is a conducive, urban-styled, co-working space for startups, freelancers, entrepreneurs and professionals. Our goal is to foster innovation, creativity and co-creation within our locality, and by extension, the Nigerian/African technology ecosystem.


*Job title: Secretary


* Location: Lagos

* Company: GCL HUB

* Industry: Information Technology & Services

* Employment type: Full-time

Job Description

At GCL HUB, we count on our secretaries for efficient business operations, and we currently need a new person to take on the challenge. We’re seeking an exceptionally detail-oriented and personable secretary for a full-time work in our fast-paced office. The best fit will bring resourcefulness, organization, and superb communication skills to the desk. He/she should have proven experience working in an office, supporting coworkers and clients with varied administrative tasks. With a knack for keeping cool under pressure and juggling complex schedules and projects, our secretary will be relied on to help us grow our business.


Objectives of this Role:

Optimize business operations, overseeing office supplies, equipment, and processes

Ensure successful workflows, schedules, communications, and office setting on a daily basis

Manage external vendors and resources, nurturing relationships and ensuring best practices are upheld

Perform a variety of clerical duties as the face of the office, responding to calls, email requests, and questions

Distinguish issues requiring immediate attention from routine, and communicate to operational leadership any changes from standard operation


Daily and Monthly Responsibilities:

Open the office daily, greet visitors, answer/direct phone calls, manage email, mail, and shipments, copying, and fax correspondence

Type letters, reports, memoranda, tables, financial data, meeting minutes, forms, and similar material from dictation, rough drafts, and plain or corrected copy; review materials for accuracy and format; initiate Non-Disclosure Agreements (NDAs)

Assist staff with coordination of schedules, appointments, daily operational tasks, and travel arrangements

Establish and maintain record-keeping system for files, contacts, and employee directory

Oversee and order office equipment/supplies, and initiate requisitions to replenish

May assist, provide guidance, and/or train less-senior staff with completing onboarding-related duties.


Skills and Qualifications:

Proven secretarial experience

Exceptional written and verbal communication skills

Ability to multitask and manage time wisely

Working knowledge of Microsoft Office

High school diploma or equivalent


Preferred Qualifications:

Bachelor’s degree

Previous success in administrative role

Comfortable handling budgets and expenses

Experience refining and developing processes


How to apply:

CLICK HERE TO APPLY


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